PROCESSES & FAQs for First Semester AY 2021-2022
In the Time of COVID-19/NCR+ in GCQ/Mainly Work From Home (WFH) Scheme
As of 1 June 2021 -- ATM: Awaiting approved Academic Calendar 2021-2022
PERIODS/NOTES TO REMEMBER, IN GENERAL:
● Refer to the approved UPD Academic Calendar 1st Semester 2021-2022, which will be available via the UPD OUR website - https://our.upd.edu.ph/
● OUR issuance of 1st sem 2021-2022 University Admission Slip (UAS) - TBA
● Guidelines for students with deferred grades: https://bit.ly/FAQDeferredGrades
● Deadline for Readmission from AWOL: Friday, 30 July 2021
● Deadline for Return from LOA: Friday, 30 July 2021
● Deadline for Appeal for MRR Extension: Friday, 27 August 2021
● Deadline for Application for Graduation: Same day as the last day of Change of Matriculation
● Please clear all clearable liabilities/accountabilities with offices concerned or tagging units as seen on your CRS account before filing your appeal.
EMAIL BASICALLY INVOLVES THE FOLLOWING:
SUBJECT TEMPLATE:
DEGREE PROGRAM/Transaction Type (Term Intended)/Surname
Example 1: BLIS/Readmission from AWOL - 1st sem 2021-2022/Sta. Maria
Example 2: MLIS/Return from LOA - 1st sem 2021-2022/Meliton
● Email to the SLIS Dean, ASST. PROF. MARY GRACE P. GOLFO-BARCELONA:
dean [AT] slis [DOT] upd [DOT] edu [DOT] ph
Through channels:
● SLIS College Secretary, ASST. PROF. YHNA THERESE P. SANTOS:
collegesecretary [AT] slis [DOT] upd [DOT] edu [DOT] ph
● For MLIS, also copy furnish SLIS Graduate Program Coordinator, ASST. PROF. JONATHAN D. ISIP:
gpc [AT] slis [DOT] upd [DOT] edu [DOT] ph
GOOGLE FORM LINKS IN SUMMARY:
Readmission from AWOL:
● For MLIS: https://forms.gle/hvh5vCmjQn9rX3GYA
● For BLIS: https://forms.gle/uckrcjKVUKH892XM6
Return from LOA for both BLIS & MLIS: https://forms.gle/3wzErvUYnER2iuhLA
PROCESSES INCLUDED HERE, IN SUMMARY:
I. READMISSION FROM AWOL
1. 1 sem only
2. 2 sems and more
II. RETURN FROM LOA
1. 1 sem only
2. 2 sems and more
3. RESIDENCE
4. GRADUATION
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NO. |
TRANSACTION |
STEPS TO TAKE |
|
Mainly Online |
||
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READMISSION FROM Absence Without Leave (AWOL) of 1 semester only
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1. Sign up here: ● For MLIS: https://forms.gle/hvh5vCmjQn9rX3GYA ● For BLIS: https://forms.gle/uckrcjKVUKH892XM6
2. The signed letter of intent to return from AWOL is addressed to Dean Mary Grace P. Golfo-Barcelona, Dean a. Mention significant dates referring to last enrollment, intended semester of return, reasons for going on AWOL, current circumstances that allow you to return to school, and the like b. Attach necessary documents that may support your appeal (e.g., Medical Certificate for health-related reasons, Employment Certificate for work-related reasons)
3. Upon appeal endorsement by the SLIS, the following forms will be sent to you via email. You will be asked to fill-out accordingly and email the following back: a. College Admission Slip (CAS) This form includes reflection of payment of AWOL fee. https://our.upd.edu.ph/files/announce/awolpaypro.pdf b. Student Directory (SD) - https://our.upd.edu.ph/forms/OURFORM3.pdf c. Pre-Enrolment Health Assessment (PEHA) - https://our.upd.edu.ph/files/fca/2020/OnlinePEHA.pdf
4. Upon receipt of duly accomplished forms, the SLIS forwards to the OUR for your electronic University Admission Slip (UAS). SLIS emails the eUAS to you. The process ends here and you are now ready for registration.
Take note of registration details for smooth online enrollment process. |
I. READMISSION FROM AWOL
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NO. |
TRANSACTION |
STEPS TO TAKE |
|
Mainly Online |
||
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2. |
READMISSION FROM Absence Without Leave (AWOL) of 2 semesters & more
Note: WITH OCG (temporarily waived during COVID-19 Pandemic) UHS MED CERT/PEHA
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1. Sign up here: ● For MLIS: https://forms.gle/hvh5vCmjQn9rX3GYA ● For BLIS: https://forms.gle/uckrcjKVUKH892XM6
The signed letter of intent to return from AWOL is addressed to Dean Mary Grace P. Golfo-Barcelona, Dean
● Mention significant dates referring to last enrollment, intended semester of return, reasons for going on AWOL, current circumstances that allow you to return to school, and the like
● Attach necessary documents that may support your appeal (e.g., Medical Certificate for health-related reasons, Employment Certificate for work-related reasons)
2. Upon appeal endorsement by the SLIS, the following forms will be sent to you via email. You will be asked to fill-out accordingly and email the following back:
a. College Admission Slip (CAS) This form includes reflection of payment of AWOL fee. https://our.upd.edu.ph/files/announce/awolpaypro.pdf b. Student Directory (SD) - https://our.upd.edu.ph/forms/OURFORM3.pdf c. Program of Study/Curriculum Checklist d. Pre-Enrolment Health Assessment (PEHA) - https://our.upd.edu.ph/files/fca/2020/OnlinePEHA.pdf
3. Upon receipt of duly accomplished forms, the SLIS forwards to the OUR for your electronic University Admission Slip (UAS). SLIS emails the eUAS to you. The process ends here and you are now ready for registration.
Take note of registration details for smooth online enrollment.
|
II. RETURN FROM LOA
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NO. |
TRANSACTION |
STEPS TO TAKE |
|
Mainly Online |
||
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3.
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Return from Leave of Absence (LOA) - 1 semester only
Note: UHS MED CERT/PEHA, if LOA reason is health-related
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1. Sign up here: https://forms.gle/3wzErvUYnER2iuhLA 2. Email a signed letter of intent to return, addressed to Prof. Mary Grace P. Golfo-Barcelona, Dean
● Mention significant dates referring to last enrollment, intended semester of return, reasons for going on LOA, current circumstances that allow you to return to school, and the like ● Attach necessary documents that support your intent (e.g., Medical Certificate for health-related reasons, Employment Certificate for work-related reasons)
3. Upon endorsement by the SLIS, the following forms will be sent to you via the same email. Fill-out accordingly and email them back: a. Return from LOA Form - https://our.upd.edu.ph/forms/RetLOA.pdf b. Student Directory (SD) - https://our.upd.edu.ph/forms/OURFORM3.pdf c. Pre-Enrolment Health Assessment (PEHA) - https://our.upd.edu.ph/files/fca/2020/OnlinePEHA.pdf
4. Upon receipt of duly accomplished forms, the SLIS forwards to the OUR. The process temporarily ends here.
You are now ready for registration.
Take note of registration details for smooth online enrollment.
|
|
NO. |
TRANSACTION |
STEPS TO TAKE |
|
Mainly Online |
||
|
4. |
Return from Leave of Absence (LOA - 2 semesters and more
Note: WITH OCG (temporarily waived during COVID-19 Pandemic)
WITH UHS MED CERT/PEHA
|
1. Sign up here: https://forms.gle/3wzErvUYnER2iuhLA
2. Email a signed letter of intent to return addressed to Dean Mary Grace P. Golfo-Barcelona, Dean
● Mention significant dates referring to last enrollment, intended semester of return, reasons for going on LOA, current circumstances that allow you to return to school, and the like ● Attach necessary documents that support your intent (e.g., Medical Certificate for health-related reasons, Employment Certificate for work-related reasons)
Email to the Dean: dean [AT] slis [DOT] upd [DOT] edu [DOT] ph copy furnish College Secretary: collegesecretary [AT] slis [DOT] upd [DOT] edu [DOT] ph
For MLIS, also copy furnish Graduate Program Coordinator: gpc [AT] slis [DOT] upd [DOT] edu [DOT] ph
3. Upon endorsement by the SLIS, the following forms will be sent to you via the same email. Fill-out accordingly and email them back: a. Return from LOA Form - https://our.upd.edu.ph/forms/RetLOA.pdf b. Student Directory (SD) - https://our.upd.edu.ph/forms/OURFORM3.pdf c. Program of Study d. Pre-Enrolment Health Assessment (PEHA) - https://our.upd.edu.ph/files/fca/2020/OnlinePEHA.pdf
4. Upon receipt of duly accomplished forms, the SLIS forwards to the OUR. The process ends here.
You are now ready for registration.
Take note of registration details for smooth online enrollment.
|
Other Processes
III. RESIDENCE
1) How is the MAXIMUM RESIDENCE RULE waived for BLIS?
Maximum Residence [787th BOR meeting, Sept. 29, 1969]
The Maximum Residence Rule (MRR) states that students who fail to finish the requirements of a degree
program of any college within a prescribed period of actual residence shall not be allowed to register further
in that college. Under meritorious cases, extension of residency may be granted. The faculty of each college
shall designate the approving authority for such extensions. Each extension granted shall be reported to the
Chancellor through the Vice Chancellor for Academic Affairs.
Undergraduate Students
The MRR states that students who fail to finish the requirements of a course of any college within a period of
actual residence equivalent to 1½ times the normal length of the course concerned shall not be allowed to
register further in that college. Thus, the prescribed years to finish a degree program for the undergraduate
level are as follows:
Program Number of Years Allowed by MRR
Two-Year Certificate 3
Three-Year Certificate 4 ½
Four-Year Diploma 6
Four-Year Bachelor’s (BLIS) 6
Five-Year Bachelor’s 7½
2) How is the MAXIMUM RESIDENCE RULE waived for MLIS?
The regular period of completion for a graduate degree is 5 years, with a maximum residence of 10 years.
Residence includes leave of absence (LOA), and absence without leave (AWOL).
After 10 years of residence the student should appeal for extension of residence to be reviewed by the Committee on Student Admission, Progress, and Graduation (CSAPG) via the endorsement of the SLIS College Secretary’s Office. The appeal is addressed to the OUR, and justifications for the waiver should be accompanied by proper relevant documents.
Applications are submitted to the SLIS OCS in advance of CSAPG meeting schedules as shown in the regular academic calendar.
Any graduate student who fails to complete a graduate degree within the regular period of 5 years shall take additional graduate LIS courses during the extension at a rate of 3 units for every 2 years of extension or a fraction thereof (UPD General Catalogue 2004-2010, p. 22).
3) How is ENROLLMENT FOR RESIDENCE* processed?
3) Source: Memorandum ECA No 12-13 dated 08 May 2012
* Students who have finished all their course work and are just working on their thesis may enroll for residence. Similarly, students who are not enrolled in any subject but who want to complete an “Inc” or
remove a grade of “4”, must also enroll for residence.
Registration for residence should be done during the regular enrolment period.
The residence work referred to must be done immediately prior to graduation in the following cases: [Art. 408; amended at 1082nd BOR meeting, Dec. 16,1994]
• Transferees from schools other than the University of the Philippines.
This residence requirement is in addition to completion of at least 50% of the
required units for the course.
• Students who have been readmitted after being absent without official leave
IV. GRADUATION
4) How is GRADUATION processed?
4) A student who has successfully completed all academic and other requirements prescribed for a degree program is awarded the degree by the BOR upon the recommendation of the faculty. [Art. 404; 870th BOR meeting, Mar. 24, 1976]
Graduation Requirements
Students must file a formal application as candidates for graduation with the Office of the Dean of their respective colleges. They shall be recommended for graduation by the faculty of their respective colleges after having satisfied all academic and other requirements prescribed for graduation.
SLIS Students are advised to submit this Application for Graduation Form upon enrollment in --
BLIS: LIS 199 & LIS 200;
and MLIS: LIS 299 & LIS 290/300.
Fillable pdf Application for Graduation Form is attached here .
During the first three (3) weeks after the opening of classes in each semester, each Dean or the duly authorized representative, shall certify to the University Registrar a list of candidates for graduation at the next commencement. The University Registrar, in consultation with the chairs of divisions or departments concerned, shall then inquire into the academic records of the candidates to ascertain whether any candidate in such a list has any deficiency to make up and whether s/he has fulfilled all other requirements to be a candidate for graduation. If there is any question regarding a candidate, her/his name should not be deleted from the list of candidates for graduation, but a footnote to that effect should be made.
Thank you.